What are the biggest challenges you face while managing your apartments? Communicating with tenants is often difficult. There is a lot of information to organize and tenants are notoriously hard to reach. An automated apartment management system simplifies the entire process and makes it possible to manage each of your apartment buildings seamlessly. Check out a few of the tasks that automation can do for you.
Getting Tenants to Pay Their Bills on Time
Some tenants purposely don't pay their rent but others simply forget when it's due. Create automated reminders that send out to each tenant a week or a few days before their rent is due. If the tenant does not pay on time, a new series of automated reminders kicks in. The automated management system sends out notifications that rent is overdue, that the tenant will now have a late fee tacked on to that month's rent cost and so on.
These simple automated reminders keep tenants on time and they also save you the time of manually contacting each tenant. Reminders are simple to set up, and they go out automatically based on stored dates in the apartment management system.
Informing Tenants of Important Apartment News
There are many times you have to contact tenants with ongoing notifications. This might be to inform tenants about the moving in and out procedures, to let them know about upcoming fire alarm tests, to keep them updated about new policies and so on. Rather than just posting signs around the building, send out automated notices to all your tenants.
With an automated apartment managing solution, you can create a message in a matter of minutes using a pre-made template. After you fill in the content, click one button and your message is automatically sent out.
Keeping Tenant Information Organized
Managing all your tenant information is difficult, especially if you manage multiple apartment buildings. An all-in-one apartment managing system stores all tenant information and updates tenants' profiles based on any new data that comes in. This includes who has paid rent and who hasn't, who is moving in and out, what is the best method of contacting each tenant and much more.
Messages can then be sent out automatically to each tenant based on their individual dates, personal preferences and other information. This saves you time and ensures efficiency in your tenant communication.
Contacting Tenants in Multiple Ways
Tenants use all sorts of communication methods. If a tenant never answers their phone, perhaps email or text message is the best way to reach them. An all-in-one apartment managing solution enables you to contact each tenant in the way that is most effective for them. This ensures that you will be able to reach the tenant and it leads to more convenience for the tenants.
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