4 Steps to Automate Job Application Processes

4 Steps to Automate Job Application Processes

job application managementhuman resources toolsHR application sortingprospect management
4 Steps to Automate Job Application Processes

The hiring process and vetting of new job applicants has gotten complicated, especially in the last few years. HR professionals have a larger workload, with more people than ever before applying for open positions. Filtering applications, appropriately responding, and keeping these applicants updated promise to be monumental tasks for smaller departments. The existing solutions that ease these burdens are not considered affordable and consume precious time, which takes staff focus away from other tasks. The most prominent issue to solve is quickly processing the applications to assess appropriate candidates for the position and categorize them clearly. If this could be done automatically, it would save a lot of time.

Technological limitations illustrate the need for an improved approach that expedites and eases the process and lowers the associated costs and time limitations. Any solution must be faster than the current procedures. By leveraging unique and inventive solutions, it becomes possible to achieve effective and expedient communication regarding job application status, enabling prompt and appropriate action to be taken by staff or applicants.

A digital solution that creates a job application process, organizes applicants as they apply and notifies applicants and staff when the application needs attention or action. By automating most of the application process, HR staff can focus on selecting the best candidates possible. A digital solution like this also helps to save time and direct human activity where it is needed most.

SimplyCast’s Job Application use case uses message and application form templating, advanced automation tools, and task creation and progression to create an effective and efficient solution for assessing applicants and triggering the appropriate action based on experience, qualifications, and other criteria. This solution can be leveraged by human resources professionals, hiring managers, and even recruiters.

How to Create Job Application Management Strategies

This solution can be described as a four-step process that involves receiving, sorting, and progressing applications in real-time. Let's check them out.

Application Form - Step 1

A staff member sets up an online form to collect job applications. They can allow users to submit more than once to apply to more than one position and require designation of position on the form to help categorize applications. By doing this, prospective employees are funneled into appropriate lists and referred to the appropriate staff member for the position they have applied for.

Organization - Step 2

After the application has been received, the solution automatically uses the data input on the form to determine where the application needs to go. Once a department has been decided on, a tag is applied to the applicant’s profile, and a task is created to draw the hiring manager’s attention to that application. If the applicant does not qualify, they are automatically eliminated and notified via email. Likewise, if they are selected for an interview, they will also receive an automated email.

Decision Making- Step 3

The system sends an email automatically to the hiring manager, alerting them that they have a new applicant. This applicant has passed several automatic screening decision elements, which eliminate invalid applications. A task is created for the manager to review the application and decide. Once a decision is made, the applicant can be placed into a new stage in the pipeline, triggering a new email to tell them that they have been progressed in the application process.

Final Decision - Step 4

When a final decision is made, an email can be triggered to notify the applicant that a final decision has been reached. This can be as simple as a yes or no answer, or as complex as an email based on a set of criteria that an applicant might be rejected for. This allows potential employees to make improvements if they are passionate about your company. All of this can be automated, meaning that the applicant simply needs to be moved into the final stages of the pipeline. Everything else can be templated and automated.


Why SimplyCast?

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable; it can be tweaked or altered to meet the exact needs of every institution.

Don't worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.

Most importantly, we have a minimum uptime of 99.5%. With our solution, you can have peace of mind.


Don't wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Simply request a demo by clicking the button below and let us show you how our solution can help you manage your Job Application use case more efficiently. Let us know you’re looking at UC0000118 Job Applications so that we can help you get started right away.

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