When a union has a big event coming up, there are a lot of fine details that need to be dealt with to ensure things run smoothly. Managing all of this without putting additional work on employees can be tricky. This is where a digital solution comes into play, as it can completely automate the whole process and alleviate some of the pressure from event organizers. With new contact tracing procedures, there is a lot of information to take on manually for a large number of guests, which just isn’t attainable for most organizations.
You can simplify the event management system with Simplycast’s automated solution. This makes use of engagement technology to ensure all details are taken care of, and everything goes to plan on the day of the event.
There are many benefits to digitizing this process, but we are going to talk about a few specific ones in this blog.
How a Digital Solution Can Improve Event Management
Automating the union event management process removes a lot of key issues that manual work creates. There is a lower chance of miscommunication and confusion, ensuring that everyone is kept informed of all the event’s details. This solution is completely customizable, so it can be adjusted to fit your organization’s needs. Here are a few select ways that the automated event management system can improve the process.
Keeps Staff’s Workload to a Minimum
Organizing an event can be a stressful process. When you’re in charge of gathering everyone’s information and making sure everything is going to plan, things can easily get overwhelming. Having a digital system to rely on reduces the workload for event organizers, and allows them to focus on other tasks that need human attention. Everyone wants the event to be a success, so having an organized system capable of handling these details really benefits all those involved.
Eliminates Confusion for Guests
Remembering event dates, rsvp’s, and other required documentation for certain events is made much simpler with automated reminders. Guests are assured they will be kept informed on any information they need to send in, or have with them on the day of the event. This eliminated confusion when arriving and checking in, and ensures everyone gets in quickly and the event goes according to plan.
Makes Contact Tracing Simpler
COVID-19 has added an entirely new element to event planner's agendas. Contact tracing is a new factor that has to be taken into consideration when dealing with a guest list. Having to record this information manually isn’t ideal, so having the digital technology take this over is a huge relief for staff.
That’s the core of what it takes to create an effective union event management solution and it’s only scratching the surface of what is possible when it comes to using digital technology to improve organizational tasks.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your union events more efficiently.