For any large company or organization which manages jobsites or worksites, having a straightforward process for tracking the status of the projects active at these sites is critical. Unfortunately, existing solutions for managing these projects can prove limited, require connecting several different solutions, or are too complex to be understood quickly.
The centralized jobsite project tracking use case serves to streamline the tracking process, making it adaptable but also easily understood in an instant. By making use of a suite of interconnected tools, jobsites can be managed in one place, without needing to switch between dozens of different tools.
With an automated solution that makes use of simple forms to collect jobsite status updates, jobsite projects can be tracked visually on a map, with map icons that can be updated based on the status of the jobsite in question. Companies can keep track of every jobsite simply by looking at a map. When more in-depth information is needed, they simply need to click on the map marker to get a full view of the jobsite project’s details.
This solution also includes a dynamic way to schedule staff, and to recall staff and specialists when additional workers are needed. Jobsite managers can enter schedules into a dynamic calendar which detects understaffed dates. When additional workers are needed, they can also launch recalls to call exactly as many workers – or specific specialists – as needed.
This might sound like a lot, so here’s an example of what the use case might look like in action:
The ABC company has several construction jobsite projects across their local region. An operations executive checks the jobsite project map and notices that a jobsite project is behind schedule. They reach out to the jobsite’s manager and learn that the jobsite is being held up because it needs a specific specialist to come in. The operations executive launches a recall to reach out to everyone on file for the area with that specialization and can get a response back in minutes, dispatching the specialist to the jobsite right away.
While they could do this by sifting through documentation and paperwork, as well as by having a calling tree or an email blast, these answers eat up a lot of time – for jobsite managers and operations executives alike. Not to mention the wasted time of anyone else asked to help with calling specialists.
Instead, they could use an automated solution, where they simply need to fill out virtual forms as jobsites progress through their projects, collecting any relevant details at once. The ideal solution would be one in which they can set schedules and identify key specialists, so jobsites never lack the necessary staff.
Without a doubt, automation saves time, paperwork, and makes the overall process more efficient. When changes to a process are made, the solution is easy to update, and is even located in one central platform.
How to Set Up a Jobsite Project Tracking Solution
The most critical steps of setting up a centralized jobsite project tracking solution are having a strategy, figuring out the set of tasks needed to build the process, and finally, finding the right digital tools to build the process. It is a big job, since it involves a lot of technical labor and skills.
Fortunately, companies do not have to build this solution from scratch.
SimplyCast anticipated the growing need for a centralized jobsite project tracking solution and built a ready-to-go system that can be customized for every company.
All you need to do is to follow these basic steps to get your solution ready:
Step 1: Workforce Scheduling
The first segment of this process is your online schedule. Spreadsheet-based or physical schedules can’t provide quick and easily understood alerts if a jobsite is understaffed. This solution makes use of a scheduling tool that detects when a shift is understaffed or missing key specialists.
Step 2: Jobsite Dashboard
All active jobsite projects can be managed from a single centralized dashboard. New projects just need a form to be filled out, and updating jobsites is as simple as selecting the right stage from a dropdown and clicking “Submit.”
Individual jobsites can have their own dashboards as well, so active personnel can be managed through the same core system.
Step 3: Project Tracking
All active jobsites can also be represented on a map, with dynamic icons marking not only the locations of the jobsites, but also the current status of the project at each jobsite. This ensures that the exact status of all jobsites can be ascertained in an instant, simply by looking at a map.
Step 4: Staff Recalls
When general staff or workers with specific certifications or specializations are needed on short notice, a recall can be launched to fill that need, and be limited to fill the need without excessive or double scheduling. Because the whole system is automated, all it takes to launch a recall is recording the call-out and telling the solution who is needed.
So, there it is! You have a complete, digital engagement-powered jobsite project tracking solution. As mentioned before, it is completely customizable technology so you can tweak the solution to meet your organization’s specific requirements.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send nearly 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also get additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our centralized jobsite project tracking solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your jobsite tracking system more efficiently.