The government often provides different scholarships to students every year and end up with a large backlog of applications. The selection process involves many steps, from collecting and organizing the applications, to deciding who the best candidates are. This process can be overwhelming when done manually, and lead to mix-ups and miscommunications regarding applicant information. So how exactly can this process be improved to create a more efficient scholarship application management system?
SimplyCast presents our digital alternative to manually handling these details, the Scholarship Application Management Solution. This is a streamlined solution for tracking applicant information and ensuring that both staff and applicants have a smooth experience.
There are 5 easy steps involved in this process that we have identified.
How to Operate the Digital Solution
SimplyCast foresaw the need for a system capable of handling scholarship applications, and ensuring they are organized efficiently. Eliminating the need for manual work saves everyone time and resources, and makes sure that each application is given the attention it deserves. The overall risk of mishandling or missing applications is reduced by using automation, as the system will track and manage everything on its own. Since many organizations that offer scholarships receive a high volume of applications, it is truly beneficial to have an easier way of managing and sorting each one. This solution involves a few brief simple steps that we are going to describe for you in this blog.
Step 1- Online Application
The process starts with an online application that students can easily fill out on their own. This form may ask for things such as the applicants' personal details, contact information, documentation, and any other open-ended questions.
Step 2- Submission Confirmation
Once the applicant submits their form, they will receive an automated message that confirms their status.
Step 3- Notify Staff
Staff members in charge of evaluating applications will be notified once a submission has been entered into the system. The solution can create a centralized task, reminding the employee to review the case.
Step 4- Application Evaluation
Administration can now review the application and make their decision. The system can sort applications based on criteria, such as job experience, and eliminate the applications that don’t have the requirements.
Step 5- Final Result
The final step is for the solution to send a message to all applicants, informing them of their application status, and whether or not further steps are necessary.
That’s the summary of what it takes to create a digital solution for organizing scholarship applications, and it’s only scratching the surface of what is possible when it comes to using automated technology to help this administrative process run smoother.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at OUC047, Scholarship Application Management when your demo begins.
Simply request a demo by clicking the button below and let us show you how our solution can help you collect and manage your influx of scholarship applications.