Many scholarship applications are collected by the government every year and require an efficient organization process to ensure each one gets reviewed. Since there is often a high volume of applications, this can be difficult for staff members to handle completely manually. Things can easily be mixed up, or forgotten throughout the process, which means an applicant may have their chance taken away due to a manual error. Governments are looking to avoid this risk and find a way to streamline the entire application management process from start to finish. So how exactly can this be accomplished?
SimplyCast presents our digital solution, the Scholarship Application Management system. This solution makes use of several automated tools to ensure each application is collected and reviewed with little to no manual work required. This is a streamlined solution for tracking applicant information and ensuring that both staff and applicants have a smooth experience.
This solution was designed primarily for use by scholarship applicants and administrators that are assigned to review applications.
How to Use the Automated Solution
SimplyCast anticipated the need for an organized method of collecting scholarship applications, that ensures they are all reviewed and stored in a centralized database. By making use of personalized digital tools, each application is handled appropriately, without needing to manually sort each one. The system will do this for you. This alternative saves the government time and resources and ensures that every applicant is given a fair chance at success, while also making the process easier for the staff that reviews submissions. The overall risk of mishandling or missing applications is reduced by using automation, as the system will track and manage everything on its own. Since many organizations that offer scholarships receive a high volume of applications, it is truly beneficial to have an easier way of managing and sorting each one. We have identified each step of the process and are going to break them down for you in this blog.
Step 1- Applicant
The first step is for the applicant to fill out the online application that will collect and identify all scholarship criteria. This application is connected to a centralized database, ensuring everything is stored in one place.
Step 2- Applicant
The system will automatically send a confirmation message once the application has been submitted, that may include a thank you message, or an estimated processing time.
Step 3- Case Manager
A task will be created for the case manager, notifying them that an application has been submitted and is ready for review.
Step 4- Case Manager
The solution can easily sort applications and eliminate any based on pre-established criteria such as job experience. The applications that meet the requirements will be reviewed by the case manager, and a decision will be made.
Step 5- Applicant
The applicant will receive a message indicating whether they were chosen or not. These messages will contain any relevant information, such as whether they were successful or not, any scholarship information, and any further instructions.
That’s the summary of what it takes to create a digital solution for organizing scholarship applications, and it’s only scratching the surface of what is possible when it comes to using automated technology to help this administrative process run smoother.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at OUC047, Scholarship Application Management when your demo begins.
Simply request a demo by clicking the button below and let us show you how our solution can help you collect and manage your influx of scholarship applications.