Many companies that deal with client invoices on a regular basis, are looking for a better way to send reminders of payments. While manually reaching out to each client can get the job done, it can be difficult to coordinate schedules are ensure people are being contacted. Having to communicate back and forth, and make sure all the correct information is shared, takes time out of staff’s busy schedules. It would benefit everyone involved to have a better, more organized way of keeping clients up to date on payments.
SimplyCast introduces the idea of the Pending Invoice Reminder Solution, a digital system capable of detecting invoice status, and sending out the appropriate notifications. By combining automated tools such as integrated reminders, multi-channel messaging, and recurring notifications, companies can rest assured that invoice payment reminders will be handled. This solution offers many benefits to businesses and their customers, but we have chosen our top 3 to outline for you in this blog.
How the Digital Solution Can Benefit You
An automated solution offers many perks to both administrators and clients. Everyone will be kept on the same page regarding invoice payment information, and the rates of missed payments will significantly drop. Staff will no longer have to spend time making phone calls and keeping track of who has or has not made payments. Clients no longer have to stress about forgetting to submit their payments, as they will be notified via a variety of contact methods. SimplyCast predicted the need for a solution like the Pending Invoice Reminder system and created it to help every company’s needs be met. Here are a few key benefits that the automated solution can bring to your company.
Saves Administration’s Time
Making phone calls back and forth to clients can be very time-consuming for staff. It can be challenging to get a hold of everyone, and keep track of who you have successfully reached, and who you haven’t. The solution handles all of this, and provides employees with more time to focus on other tasks.
Ensures Reminders are Sent
It is important to make sure that payment reminders are being sent, and received by the clients. Sometimes confirming whether you manually contacted someone can be difficult, and names can be left out. The automated solution will be triggered to send out reminders once a certain amount of time passes and keep sending notifications until the payment has been completed or until an employee intervenes. This ensures that contact efforts are being made, and everything is being done to get a hold of the corresponding client.
Assesses Which Invoices Need to Be Paid
The digital system can automatically detect when an invoice has been paid and will no longer send out reminders to that client. Any invoices that haven’t been paid will be noted, and reminders will begin. This ensures that only the required people are being contacted, without staff having to keep track manually.
Why SimplyCast?
That’s the core of what it takes to create a pending invoice reminder solution, and it’s only scratching the surface of what is possible when it comes to using digital technology to help businesses operate smoothly.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Interested?
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at UC0000031, Pending Invoice Reminders when your demo begins.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your company’s invoice reminders more effectively.
