During the summer, many educational facilities find that the number of returning students is declining. They are wanting to find a way to communicate with current and prospective students to share helpful information that may encourage them to return to school in the fall. They face specific challenges such as making it easy for prospective students to request more information, efficiently following up with those who complete the year, and checking in with high school graduates who have expressed interest in the school. So how can this be done in a way that maximizes efficiency?
SimplyCast created the Summer Melt solution, and automated system that leverages digital tools to help communicate with students regarding their return. This streamlines the verification process and reduces the amount of manual communication steps, while increasing the amount of returning students.
This solution involves 3 short steps that we have previously identified and are going to break down in his blog.
How to Use the Automated Solution
SimplyCast recognized the need for a simple solution that can help educational facilities manage their communication with students. By making use of digital tools such as SMS messages, automation rules to route students depending on responses, and personalized messaging for each student, these organizations can ensure their process is as effective as possible. This solution aims to help students communicate their intent to return to the school, without the need for confusing manual steps or tracking. Improving this process with automation helps everyone involved and saves time for other more human involved steps. Here is a brief description of each step in the automated solution.
Step 1- Quick Communication
Contacts can be easily reached on their mobile devices, which increases the likelihood they will see and respond to the outreach. The solution will screen their response for keywords and change the messaging strategy accordingly.
Step 2- Follow-Up Messages
After a predetermined amount of time has elapsed, follow-up messages can be sent to contacts. If the student responds positively, they can be sent information for new and returning students. If the response is negative, the school can request more information, and potentially help resolve any issues.
Step 3- Dynamic Information
The exact information in each message sent to a student can change dynamically based on information already recorded or on actions taken by the student.
That’s the summary of what it takes to create a digital solution for communicating with students and sharing information and it’s only scratching the surface of what is possible when it comes to using automated technology to help this management process run smoother.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at UC0000135, Summer Melt Retention when your demo begins.
Simply request a demo by clicking the button below and let us show you how our solution can help address your educational retainment process more effectively.