SimplyCast Blog: How to Manage a New Hire Compliance Reminder System

How to Manage a New Hire Compliance Reminder System

Government communicationsMarketing automationEngagement for governmentsOrganizationsAutomation
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Reporting new hires is an important part of government procedures, so that appropriate regulatory payments are received, along with other requirements being met. Many governments find it difficult to manage these reports, specifically sending regular compliance reminders, personalizing reminders to match with recipient details, and reviewing the receipt of reminders. So how can they make this process easier for themselves, and ensure everything is handled efficiently and organized well? 

SimplyCast presents the idea of the New Hire Compliance Reminder use case, designed to streamline, and simplify how you manage and send reminders regarding new hires. This solution makes use of repeating process automation, dynamic emails, and other digital communication tools. These tools allow the system to trigger a list of contacts on a regular basis, send dynamic emails that merge in contact data, and create reports that allow government members to verify receipt of reminders. BY automating the reminder process, it saves everyone time and resources, and ensures the job is done quickly and efficiently. 

The 3 Step Solution

SimplyCast predicted the need for an effective reminder system that doesn’t create additional manual work for government employees. This solution maximizes efficiency by taking advantage of automation and all the benefits it can bring to an organization. Sending out reminders manually can get tedious and leave room for manual error and miscommunication. By digitizing the process, these potential errors can be eliminated, and staff can focus on more human involved tasks. Streamlining how governments and other organizations manage and send messages regarding new hires benefits everyone involved and keeps all parties on the same page. We have identified the three key steps to the automated solution and are going to break down each one for you in this blog. 

Repeating Process

This solution uses a repeating trigger that allows reminders to be scheduled for specific days of the month, or the first of a certain day of the week each month. If the organization needs different types of reminders sent to various industries or regions, additional triggers or sorting processes can be implemented. This ensures each company receives the correct version of the reminder. 

Dynamic Reminders

If reminders are sent through email, links, or instructions on where to report new hires can easily be incorporated. Automation allows the details to be specific to the company's region, or other criteria they have identified. The emails can also merge information based on the data recorded about each company. Other methods of communication are available, such as SMS messages and phone calls. 

Receipt Reports

The system can track and record the number of recipients who receive and open reminders, with options to send additional reminders to those who don’t interact with the message. Administrators can also review who opened the specific messages, allowing them to confirm whether a company has received the reminder or not. 

 

Why SimplyCast?

That’s the summary of what it takes to create a digital solution to manage new hire compliance reminders, and it’s only scratching the surface of what is possible when it comes to using automated technology to help governments and other organizations operate smoothly. 

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution. 

Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them. 

Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.

Interested?

Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at UC0000089, New Hire Compliance Reminders when your demo begins. 

Simply request a demo by clicking the button below and let us show you how our solution can help you manage your company’s new hire compliance reminders more effectively. 

 

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