Many organizations have a large number of staff, all with different contact methods that are consistently being updated. It can be hard for the administration to keep up with these changes, and ensure that everyone is getting information sent to the right email, phone number, or other means of communication. When the wrong one is used, they face the issues that come along with missed meetings, events, or any other important information that the staff member should have received. This can cause a chain reaction of other issues within the organization, so it is much better if the miscommunication is avoided from the start. Having a better way of gathering and updating contact information, reminding members of important dates and events, and organizing details in a central location will improve member engagement and make the administration’s job much less stressful. A digital solution would be perfect for this scenario, as it can store and automatically update information, and send out any reminders that the company deems necessary. There is no extra work created for staff, and everyone will feel supported by the organization.
SimplyCast presents the idea of a union member information and engagement solution, which ensures that union members have accurate contact information stored in the system, and are kept up to date on any events, meetings, or other happenings of the organization. This solution makes use of digital tools and data to improve communications within unions, and make sure no member is left unaware of the latest information. There are many different benefits to switching over to an automated solution, but we have identified 3 key perks.
This use case was designed to help unions and their members communicate important information in a more efficient, organized way. Avoiding missed meetings, training sessions, seminars, or other events is one of the highlights of the digital solution. Making sure everyone is contacted in a way that will reach them, and is able to be updated if needed helps make this attainable. It’s important to make everyone feel valued, and avoid people potentially leaving the union due to feeling unattached. These are all factors that went in to creating the automated solution, and we have broken down a few of the main benefits that it brings to organizations.
Keeps Members Updated
Unions have a lot of different events to keep track of, and often times many members who need to be kept aware of them. Making sure everyone receives the details of meetings, seminars, training days, and other events can be a challenge to do manually. It is important to not forget anyone, but also ensure that their contact information is correct, and you aren’t notifying the wrong person. One great aspect of the digital solution is the ability to update member’s contact information.
Organizes Member Data
Instead of needing to update and monitor member’s contact information, and manually make those changes, a centralized database will collect member information by digital form, and input all of that for you. This also helps avoid duplicate members, as each person will be assigned a unique ID.
The system uses templated messages to help each member feel directly addressed, and supported by the union. The system takes the information that it has stored in the database, and creates personalized messages to share information on events, or send out reminders.
That’s all it takes to create an effective system for updating union member information, and sending out important alerts, and it’s only scratching the surface of what is possible when it comes to using digital technology to improve communication notifications.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at OUC086, Union Member Information and Engagement when your demo begins.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your union member outreach more efficiently.