New Hire Compliance Reminder System: Who Does What?

New Hire Compliance Reminder System: Who Does What?

Government communicationsMarketing automationEngagement for governmentsOrganizationsAutomation

Governments can face challenges when reporting new hires, and managing the information that comes along with it. Keeping these details organized and easily accessible can be difficult when operating completely manually. Sending regular compliance reminders, personalizing reminders to match recipient details, and reviewing the receipt of reminders are all factors that these organizations want to include to simplify their system. So how can this be achieved without creating additional, unnecessary manual work for staff? SimplyCast presents the idea of the New Hire Compliance Reminder solution. This case was designed to use personalized communication automation to help governments accurately report their new hires. This is an important step to ensure that appropriate regulatory payments are received, and everyone is kept informed on recent hire information. 

This solution uses digital tools such as repeating process automation, dynamic email technology, and other digital communication resources to ensure the company reports their hires in the most efficient, time effective manner. This solution streamlines how organizations manage and send reminders regarding new hire reporting by making use of 3 key factors. The ability to trigger a list of contacts on a recurring basis, dynamic emails that can merge in contact data, and reports that allow government members to confirm receipt of reminders are all part of this automated alternative. This solution was designed for use by administrators and representatives within government organizations. 

The 3 Step Solution 

SimplyCast foresaw the need for a new and improved way to manage new hires, and ensure accurate payment information is organized. This solution avoids adding unnecessary manual work to the staff’s schedules, by making use of automation and all of the benefits it has to offer. Sending out reminders manually would be a time consuming and expensive process that most organizations would like to avoid. By implementing the digital technology that this use case describes, government organizations can be assured that new hire information is collected and managed efficiently, and reminders are sent out with ease. We have identified the three key steps in this process, and who is involved in each. 

Step 1- Administrators 

The first step is for the administrator to set up a repeating trigger that will occur each month. They also need to ensure that the appropriate version of the reminder email will be sent out to recipient companies. 

Step 2- Representatives 

The representative of the company receiving the reminder email simply has to follow the instructions provided, and report any new hires. 

Step 3- Administrators 

As needed, the administrator can check the reports associated with the reminder emails to verify who has received and opened the content. 


Why SimplyCast? 

That’s the summary of what it takes to create a digital solution to manage new hire compliance reminders, and it’s only scratching the surface of what is possible when it comes to using automated technology to help governments and other organizations operate smoothly. 

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution. 

Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them. 

Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.  


Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at UC0000089, New Hire Compliance Reminders when your demo begins. 

Simply request a demo by clicking the button below and let us show you how our solution can help you manage your company’s new hire compliance reminders more effectively. 

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