Universities often hold events such as open houses and campus tours. These help prospective students get a feel for the school, and learn everything they need to know. These events require a lot of preparation and follow-up for the organizers. With a high volume of students this can easily become overwhelming.
University staff are looking for ways to incorporate an easy sign-up process. They would also like to have the ability to send event reminders and follow-ups, and mid-event regrouping messages. So how can all of these components be accomplished, without adding new manual work?
SimplyCast presents the Open House and Campus Tour Registration use case. This is a straightforward solution that helps prospective students sign up for several types of events including university tours. The students will be provided with all of the information they need.
There are many benefits to using this automated solution, and we have developed a list of our top 3 choices.
Benefits of the Digital Solution
SimplyCast wanted to create an automated solution for helping universities connect with prospective students regarding campus events. This use case will allow students to sign-up easily. By making use of automatic messaging and other adaptive digital tools, the solution eliminates the need for unnecessary manual work.
It also gives staff more free time to focus on other tasks. Recruitment events are an important part of showing students what your institution has to offer. This is especially true when sharing with prospective students what the average student experience is like. This solution can make that process much smoother for everyone involved.
An easy to complete digital event form will be available for prospective students and their families. It will allow them to fill out for event registration and help with event management. Students will be able to learn about things such as programs of interest or facilities.
The school can collect contact information specific to the needs of the school and department. All of this helps with event planning and event management. The event planner maintains creative control over the forms and the event structure. Event planners can use the tools we offer whether this is a paid or free event.
During open houses or tours of the campus, sometimes the group can get separated. An alerting tool can allow messages to be sent to all of the attendees. The alert sent would be prompting them to meet back up with the group, allowing you to manage a guided tour.
After the campus events, automatic messages can be sent to the students that attended. These messages can contain any helpful details for nurturing the students such as future event information, key deadlines, etc.
That’s the summary of what it takes to create a digital solution for handling campus tour and registration information and it’s only scratching the surface of what is possible when it comes to using automated technology to help educational institutions organize their student information.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be adjusted to meet the exact needs of every institution.
Let us worry about scaling and security. SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. We can assure you that your confidential data is safe on our secure server. The messages you transmit are completely encrypted.
Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have be more confident in your important communications.
Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at OUC023, Open House and Campus Tour Registration when your demo begins.
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