How to Improve Information Sharing for Outdoor Events

How to Improve Information Sharing for Outdoor Events

event communicationoutdoor event updatesguest engagement

Many outdoor events hosts need to share information with attendees throughout the event. Making information available often requires handing out pages of information that can easily be lost, buried in pockets or bags. Event organizers are looking for a solution that can improve how they share information both on-demand and over the course of an event. SimplyCast offers the Outdoor Event Information use case, a solution created to help event organizers to share information anywhere. The solution leverages engagement-focused communication automation alongside dynamic personalization to make information sharing simpler and faster. 

By implementing key digital resources such as QR codes, digital consent forms, landing pages, and automated messages, event organizers can streamline how they manage the sharing of information. This automated solution helps resolve the challenges that these companies face, such as sharing information efficiently, making information easily accessible, and keeping attendees informed throughout an event. We have identified the 3 steps involved in the automated system to help health organizations handle these issues. 

The Automated Solution 

SimplyCast anticipated the need for an improved method of sharing information at outdoor events, while also creating an opportunity for event organizers to share information with attendees throughout an event. By making use of automation and its key digital resources, event organizers can use a better strategy to make information accessible and visible to attendees directly through their phones. This solution is completely customizable to fit any organizations specific needs and make the best use of available technology. We have identified the key components of the Outdoor Event Information use case and have broken them down into steps for you in this blog. 

Step 1- QR Forms 

Attendees who want to access more information can scan a QR code on their mobile phone, taking them to an online form. On this form, they can enter their contact information and consent to updates for the duration of the event, allowing them to receive notifications from the event’s organizer about opportunities and activities as they come up. 

Step 2- Event Pages 

When forms are submitted or by scanning a landing page’s QR code, attendees can be taken directly to a landing page with core information about the event. Location maps, schedules, or any other persistent information can be displayed on these landing pages, allowing attendees to access it while on the go. 

Step 3- Update Messages 

Update messages sent to attendees throughout the event can be sent through text messages, emails, and even automated phone calls based on the preferences of each attendee. What information each attendee receives is fully customizable based on what preferences they’ve indicated and any other information recorded about them. 

Why SimplyCast? 

That’s the summary of what it takes to create a digital solution to manage outdoor event information sharing, and it’s only scratching the surface of what is possible when it comes to using automated technology to help health organizations operate smoothly. 

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution. 

Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them. 

Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.  


Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at UC0000095, Outdoor Event Information when your demo begins. 

Simply request a demo by clicking the button below and let us show you how our solution can help you manage your organization's outdoor event information sharing more effectively. 

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