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Registering Event Participants Easily with Digital Tools

Industries
Event Management

Tools
Marketing Automation Software | Personalized Communications, Form Builder Software | Drag-and-Drop Web Form Creator

2 min read

Registering Event Participants

Event organizers, promoters, and hosts can benefit greatly from engaging with guests and potential guests before, during, and after an event. However, pen-and-paper solutions are slow to share and make recording more difficult.

A digital solution can help by streamlining this process by using event registration automation along with personalized use case solutions.

Introducing the Event Registration use case, a complete solution for getting guests signed up for an event and maximizing the likelihood that they attend, as well as following up with them afterward.

The solution is intended to be leveraged by event organizers and promoters to ensure that guests are engaged leading up to the event, throughout the event itself, and after it ends. This will in turn increase the possibility of further engagement.

The 4-Step Event Registration and Management Process

SimplyCast anticipated the need for a clear and effective digital process for event registration and management that acts as an all-in-one solution to the problems posed by other methods used for this process.

The answers to these problems come in four steps and how guests and event organizers interact with them.

Step 1 – Organizers

First, organizers set up a form with the details about a given event, along with what criteria they require from attendees. Because forms can be associated with a QR code, this allows organizers to use a single form for both physical and digital promotions.

Step 2 – Guests

When guests sign up, automatic messages are queued. The first will confirm their submission of the form. The second, a little while later, will be an RSVP check to ensure they are still planning on attending the event.

Step 3 – Organizers

The organizers will also template out the rest of the process, including a reminder to be sent shortly before the event. This will ensure that anyone who may have forgotten knows they have an engagement coming up and increases the number of people attending.

Step 4 - Organizers

Finally, a follow-up message can be sent a couple days after the event. This could be a survey on the event, or a simple thank you depending on your organization’s needs.

Why SimplyCast?

This process is just an example of use case strategy, answering complex problems with event registration and management by tackling them head-on with all-in-one communication automation.

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every business or organization.

Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.

Most importantly, we have a 99.5 percent minimum uptime. With our solution, you can have peace of mind. 

Interested?

Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works.

Simply request a demo by clicking the button below and let us show you how our solution can help you manage your event registration solution more efficiently.

Keywords:

event planning

event management

event registration and management

event automation

event signup

event feedback

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