Solution Retaining Students During the Summer: How to Use

Solution Retaining Students During the Summer: How to Use

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Summer Melt Retention, How to Use

Finding a way for educational institutions to communicate with new and returning students during the summer can be challenging. Retaining as many students as possible from the previous year is often the goal but requires an effective communication strategy and can be challenging. They face difficulties within the process such as making it easy for prospective students to request more information, efficiently following up with those who complete the year, and checking in with high school graduates who have expressed interest in the school. How exactly can these challenges be addressed to ensure the process runs as smoothly as possible?

SimplyCast presents the Summer Melt Retention use case, an automated solution for keeping former students interested and informed and communicating key information throughout the break. This solution makes use of key digital tools to streamline the process from start to finish.

This automated system was designed primarily for use by recruiters, returning students, and prospective students.

How to Use the Automated Solution

SimplyCast acknowledges the need system capable of handling all of the educational institutions' communication needs. Ensuring they keep their returning and new students informed on any relevant updates is key but can be a challenge to handle manually. Reaching out to individual students as well as identifying key words in their responses can be overwhelming to do, which is why an automated alternative can make this much more approachable. By making use of digital tools such as SMS messages, automation rules to route students depending on responses, and personalized messaging for each student, these organizations can ensure their process is as effective as possible. Here is a brief description of each step in the automated solution and who is involved in each.

Step 1- Recruiter

Recruiters start by setting up templated messages to be sent to prospective or returning students at a specific time.

Step 2- Automated Solution

Once a message is sent, the system will wait for a predetermined amount of time before checking for a reply from the student. If no reply is found, an email will be sent. Depending on the contents of a reply, the system will perform different actions with that specific student.

Step 3- Administrator

When the replies are collected, the administration can add them to the students' profiles to help the solution create specialized messages.

Step 4- Recruiters

Students can now be provided with further information about course availability, school events, or any other relevant sharing points.


Why SimplyCast?

That’s the summary of what it takes to create a digital solution for communicating with students and sharing information and it’s only scratching the surface of what is possible when it comes to using automated technology to help this management process run smoother.

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.

Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.

Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.


Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at UC0000135, Summer Melt Retention when your demo begins.

Simply request a demo by clicking the button below and let us show you how our solution can help address your educational retainment process more effectively.

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