Automated Outdoor Event Information Solution: Benefits

Automated Outdoor Event Information Solution: Benefits

guest communicationoutdoor event emailsoutdoor event weather updatesevent venue change notifications
Outdoor Event Information

When planning an event, there are lots of fine details that need to be shared with the attendees, and it can be challenging to manually ensure that all information is effectively given out. Companies want to ensure that everyone is made aware of important information and updates, and are looking for an easy, all-in-one method of doing so. This is what inspired SimplyCast to create the Automated Outdoor Event Information solution, which takes advantage of several digital resources to help the planning process run smoother. 

Organizations want to simplify things such as attendees accessing information on the go, keeping event information organized in a centralized location, and keeping updates running throughout the event. Manually handling all of these steps can be a challenge, which is why automation is such a great alternative. Using personalized communication makes it much simpler for companies to share information with clients, or communicate within the internal organization. By allowing access to this useful information, events can go as planned without any issues along the way. We have developed a list of the top 3 benefits of using the automated system. 

The Benefits of the Digital Solution 

SimplyCast aims to help companies make their day-to-day communications more efficient by eliminating any issues that come along with manual work. Automation is a great resource that can help organizations run effectively and handle their routine processes. This particular solution makes use of information request forms, QR code technology, event landing pages, and the ability to use forms as an on-ramp for updates. This is a streamlined solution to ensure everyone is kept informed on event updates and nothing is missed during the planning process. Here are our top picks for the benefits of an automated event planning system. 

Easily Accessible Information 

When guests want more information about an event, they can easily scan a QR code which will redirect them to an online form. Once they have requested more details, they will be taken to a landing page.  

Keep Attendees Updated 

Once the form has been completed, the landing page will offer the guests more information about the event they are attending. All of the core details will be shared here so attendees don’t miss out. This page can be tailored to display what has been requested in the form, to allow for a more personalized information sharing process. 

Minimize Time Spent on General Inquires  

This process will keep interested parties updated as time goes on, and makes information easy to request and locate. This helps avoid the same inquiries being requested, and allows time for further event planning. 

Why SimplyCast? 

That’s the summary of what it takes to create a digital solution for your outdoor event planning, and it’s only scratching the surface of what is possible when it comes to using automated technology to help organizations share event details. 

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution. 

Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them. 

Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.  


Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at UC0000095, Outdoor Event Information when your demo begins. 

Simply request a demo by clicking the button below and let us show you how our solution can help you manage your outdoor event information more effectively. 

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