Property management companies face challenges with delivering inspection or entry notices and adapting to changing situations. This can include challenges in ensuring that tenants have received notifications, reminding tenants of the entry, and even logging notifications for legal purposes. The challenges that they face can be managed through several digital property management strategies. This includes maintaining tenant contact information and notifying tenants ahead of rent being due.
A digital solution can help make rent notifications more efficient and more effective.
SimplyCast presents the idea of the Property Inspection Reminder solution. This is a communication system that makes use of personalized engagement tools. These tools allow property owners and property managers to send notifications to tenants ahead of inspections and other unit entries. It can also send other messages at appropriate times using automation.
This solution works by leveraging tenant lists, dynamic messaging and scheduling automation.
Setting up Property Inspection Reminders
SimplyCast anticipated the need for a digital solution that can minimize time spent informing or reminding tenants. We also wanted to ensure that the solution was capable of ensuring that records are kept and organized.
This solution is made up of three main parts, explained below.
Tenant lists- Step 1
Maintaining an effective list of tenant contacts can be challenging, but there are many options for maintaining contact databases. One option is to use simple forms, one to add new tenants and another to remove them. This allows you to update lists of tenants as move-in or move-out dates pass. Another option is to allow tenants to opt-in using online forms and physical QR codes, however the staff would still be required to remove them after move-out to maintain the organization of the database.
Dynamic messages- Step 2
Rent notifications can be sent through an automated system that merges in tenant information. This information can include identifiers such as their name, email address, or the amount due. These messages can be sent through emails, text messages, and text-to-speech phone-calls. This allows tenants to be well informed and receive rent reminders on time.
Schedule Automation- Step 3
Tenant notifications can be scheduled to send every month automatically, relative to a specific day of the month. These tenant reminders can improve quality of life for tenants. They also provide important rental alerts for multi-person households to manage rent withdrawal.
A friendly rent reminder can make all the difference in a landlord tenant relationship. Automation can ensure that rent is paid on time while easing the landlord or property manager's workload.
Why SimplyCast?
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
We have you covered when it comes to scaling and security. SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server. The messages you transmit are completely encrypted.
Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can feel more confident of your messaging.
Interested?
Our experts are ready to give you a one-on-one demo to explain how this solution works. When you speak to our account management team, let us know that you’re interested in UC0000111 to help us get started on this use case with you right away.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your Property Inspection Reminder system more efficiently.
