Training new staff and tracking the numerous expiry dates of important certifications is tricky. You can train in batches, minimizing the number of dates to track. The problem with this is that it means some staff aren't able to perform their duties until the next training date.
The most efficient solution is to ensure that everyone's individual training is up to date at all times. You also need to track the number of staff with specific certifications for scheduling and staffing reasons.
These types of requirements need to be tracked and kept up to date, which can be time-consuming to do manually. This makes things challenging for the company's administration. They have to keep track of individual employees and their specific training requirements.
They will also need to make sure they send out reminders before they expire. Doing this ensures everyone keeps up with their necessary skills.
SimplyCast has developed a much easier means of handling these details and keeping employees on top of their certifications. That’s why we are introducing the Training and Certification Reminder System. This streamlined solution keeps track of all employee information. It sends reminders to staff when they need to renew or retake a certain course.
There are many reasons why automation can make this system much more effective. and we have developed a list of our top choices.
By sending training reminder emails, the staff is prompted to file for training renewal before a certain date. This certification expiry reminder can be tied to their contact profile. This allows you to track staff who have not filed for reminder. By isolating those staff members, you can dedicate time to handling their cases directly.
Automation allows you to prevent taking time to interact with everyone regarding training and address other issues with that saved time.
Benefits of the Digital Solution
SimplyCast developed this automated alternative to manually tracking certification details. We want to ensure that employees have the proper notice to retake any required courses. Everyone has busy schedules, and we know it can be difficult to remember these things on your own. Furthermore, it can be stressful for admin staff to track it as well.
Having a digital way to keep on top of things is a great asset for businesses. The most important challenges to address are keeping track of employees multiple training expiry dates and sending personalized individual reminders prior to the expiry. Here are our top 3 benefits of the automated solution.
Easily Accessible Contact Information
A centralized staff registry should be developed, containing all employee information such as name, title, phone number, email address, and training information. This centralized database allows for personalized employee outreach for any communications. It also lets you track who has responded to a gentle reminder. and ensures that employees are aware of upcoming expiration dates.
A reminder timeline allows each employee to receive training reminders at the appropriate times. They may receive messages a week before the date, the day before, etc., ensuring they have the appropriate amount of time to get their training completed.
Simple Reminder Launch
The reminder messages are completely automated and will be sent at various times depending on the organization's preference. Since templated messages have already formed the reminder, the system simply has to launch the notifications and all employees will be informed of their certification expiries.
That’s a brief overview of what it takes to create a digital solution for training and certification reminders. We're only scratching the surface of what becomes possible when automating these kinds of reminders. This tool will help maintain standards of training while helping reduce workload.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable. It can be tweaked or altered to meet the exact needs of every institution.
We have you covered when it comes to scaling and security. SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server. The messages you transmit are completely encrypted.
Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can feel more confident in your messaging.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at OUC035, Training and Certification Reminders when your demo begins.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your organization and all training expiry information.