There are alternative ways an organization can handle registering, sending reminders, and updating things regarding their union events that don’t require a lot of manual work. There has recently been a lot of added pressure with COVID-19 related restrictions, adding even more to the event organizers' plate. Completing the registration and check-in process digitally ensures accurate and organized results, without any added work for event organizers.
SimplyCast presents the idea of an automated event management solution, which leverages digital engagement technologies to help unions manage event information. This process uses a centralized database to track and manage data, lightening the staff’s workload and allowing more human-involved tasks to be prioritized.
Steps to Improve the Union Event Management Process
SimplyCast predicted the need for a centralized solution for unions to use when dealing with event details. Tracking registration information, rsvp’s, and screening data are just a few examples of what this system can manage. Here are the key steps involved in implementing this digital solution.
Step 1 – Registration
The registration process begins with guests filling out an online form that is previously set up. This form should include essential information such as the guest’s name, contact details, and any documentation required. This database is where all information is stored, and pulled from if any personalized reminder messages are sent, so it is important to keep these details up to date.
Step 2 – Automate Reminders
As mentioned, reminder messages can be automatically sent out to guests that are stored in the database. These messages are personalized to each attendee, and the solution handles that entire process digitally. Sending these reminders ensures that people are kept aware of the event details, and are given any required information such as public health screenings prior to the day of.
Step 3 – Confirm Documents
If additional documentation is required for the event, such as union membership or proof of vaccinations, the solution can automatically remind staff to check with the guests upon arrival.
Step 4 – Check-In Process
Contact tracing has become important in light of the pandemic, and this solution allows a simple method of doing so. A QR code can be scanned to access a digital form where any relevant questions are asked, and can be submitted with the click of a button. Once a guest has checked in, their information will be sent and stored in the central database that organizers can access at any time.
Step 5 – Reports
After the event has ended, a final report is generated to confirm the information submitted was accurate. This also allows organizers to see how effective their messages were and make any adjustments necessary to improve the process.
That’s the core of what it takes to create an effective union event management solution and it’s only scratching the surface of what is possible when it comes to using digital technology to improve organizational tasks.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your union events more efficiently.