Companies that hold Annual General Meetings have many fine details to work out, which can be difficult to handle completely manually. Allowing stakeholders to register for meetings easily, sending automated reminders prior to the meeting, and allowing participants to join meetings with their phones are all things that these organizations would like to make more approachable. So how exactly can this be achieved while eliminating manual tasks and maximizing efficiency?
SimplyCast presents the idea of the Automated Annual General Meeting Management solution. This system takes advantage of digital tools such as online forms, templated messaging, and dynamic reports for engagement. There are many reasons to switch over to an automated system and we are going to share our top picks in this blog.
How to Use the Digital Solution
SimplyCast anticipated the need for a solution to managing AGM’s and ensuring all participants can join easily and efficiently. Registering participants and conducting these meetings can be challenging, especially when there is a high volume of employees planning on participating. Finding an easier method of handling all of these components benefits everyone involved and ensures organizations can conduct successful AGM’s and include everyone. The complete solution involves 5 short, straightforward steps that combine several digital tools to achieve the most efficient outcome. These meetings can now be executed using automation and reduce the need for extra time and resource-consuming steps for staff members. There is a lot of planning and organizing involved with these meetings, so eliminating as much manual work as possible is the ideal solution.
The process starts with an online form that allows stakeholders to register for the AGM online. This may contain things such as name, contact information, and relation to the organization. Since participants can sign themselves up online, this helps avoid the hassle of employees reaching out and collecting information from each individual contact.
A templated message that is created in advance, saves everyone time and ensures that you can get all of the information you need communicated in one spot. There is no need to rush when the time comes, as the message will already be developed for you. These templates can be used to create confirmation and reminder messages that the system will automatically fill out and send when needed.
Real time live analytics will be shown as the meeting goes on, including number of participants who joined, number of invitations sent, and total duration of the meeting. Administration can review the report that is created after the meeting to improve the whole process.
That’s the summary of what it takes to create a digital solution for handling AGM meeting data, and it’s only scratching the surface of what is possible when it comes to using automated technology to help organizations communicate meeting information to participants.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution. As a result, this solution is fully customizable, it can be tweaked or altered to meet the exact needs of every institution.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5% minimum uptime. With our solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works. Let them know you’re looking at OUC100, Annual General Meeting Management when your demo begins.
Simply request a demo by clicking the button below and let us show you how our solution can help you handle AGM meeting instructions effectively.