Food Bank AGM Management

Challenge

Challenges can arise with AGM meetings, especially as they are often large making it difficult to manage all participants. Manually organizing the AGM process can be challenging. Ensuring everyone has access to meetings, managing participation, and ensuring those with barriers to participating online can join can become difficult. The Food Bank AGM management use case brings solutions to these challenges.

This solution helps food banks organize all of their AGM information in one place and manage the communications involved. These digital tools help register participants and avoid manual errors and communication errors. Every staff member that attends will be given the proper resources, all with limited manual intervention. 

Solution

SimplyDigital offers the Food Bank AGM management use case. Using this solution, food banks can manage participant information and reduce their manual workload. This is an automated system that helps register participants in advance, confirm their participation, and send automated reminders and invites. Using the AGM management use case, you can simplify the AGM process.

With the SimplyDigital AGM management use case, there are huge potential benefits. Food banks can ensure everyone has access to company meetings, prepare solutions in advance, and customize to fit your organization's needs. Further improve your food bank with use cases like the Invoicing and Reminders use case and the Digital Business Cards use case.

Steps to Success

  1. Stakeholders can easily register for the AGM using an online form. This will collect details such as name, address, contact information, and relation to the organization. Once the form is complete all details will be in a centralized database that staff can access at anytime, anywhere.
  2. As soon as the stakeholder registers for the meeting, they will receive an automatic confirmation message. The confirmation message can include a short meeting agenda, time, date and location of meeting, and instructions for joining the meeting.
  3. Prior to the meeting, the system can send personalized reminders to each participant, using their details from the database.
  4. When the meeting starts, a message will send to all participants with detailed instructions on how to join the meeting. The invitation will send either by allowing participants to dial in and join or dialing out automatically for participants to join.
  5. Real time live analytics will display as the meeting goes on. Once the meeting is over, a more detailed overview of these metrics will be available for review.

Best Outcome

Use case benefit
Ensure your company’s AGM meetings run smoothly and participants have the best experience possible using automation.
Use case benefit
Optimize the meeting process for everyone involved with limited manual intervention.
Use case benefit
Save time forming invites and reminders by using templated messaging.
Use case benefit
Send automated feedback forms once the meeting is over.
Use case benefit
Leverage muting and hand-raising functionality to help with meeting management.
Interested?