Event Registration
The management of events, especially open houses and campus tours, involves numerous moving parts. Certain events often help with undergraduate admissions processes, getting new students acclimated to the campus, and supporting early engagement between prospective students and institutional staff.
Growth, the SimplyCast Way
Smart Education’s Event Registration solution uses automation to simplify how colleges and universities manage open houses, campus tours, and large-scale campus events. Help event organizers communicate with attendees (boost communication between event organizers and attendees) through their preferred channels—SMS, email, and voice—ensuring guests receive timely information before, during, and after each event.
- Reduce guest falloff
- Improve attendance
- Relieve staff from repetitive manual tasks
To support successful campus events, institutions can use:
- Digital registration forms (online or QR-code enabled)
- Automated confirmation and RSVP messaging
- Reminder messages before the event
- Follow-up communications to assess success or share next steps
The Benefits
- Increase event attendance by reducing no-shows through automated reminders
- Save staff time by automating registrations, confirmations, and communications
- Allowing teams to focus on event planning and attendee experience
- Improve coordination during large events with real-time alerts and updates
- Maintain accurate attendance number for planning supplies, staffing, and space
- Keep prospective students and guests informed at every stage of the event
- Strengthen engagement with attendees through timely post-event communication
Actions for Success
- Create digital event registration forms that collect attendee details and preferences.
- Send automated confirmation messages with event details upon registration.
- Schedule reminder messages prior to the event to maximize attendance.
- Use alerts during the event to communicate schedule changes or regrouping instructions.
- Send follow-up messages after the event to share information, gather feedback, or thank attendees.
Resources
Open House and Campus Tour Registration Solution: Reasons
Benefits of Automated Event Registration and Management
Digitizing the Recruitment Event Registration Process
How to Improve Open House and Campus Tour Management
5 Steps to Automate Event Registration and Management
Event Registration One-Pager - One Pager
Event Registration Infographic - Infographic
Frequently Asked Questions
The Event Registration use case is one of SimplyCast’s use cases specially tailored to offering smart education solutions to post-secondary institutions. The Event Registration use case is a transformative automation solution that optimizes the event registration process through automating how you manage event communications and registration. This use case streamlines the event registration process, from event registration up to after the event is over.
Using dynamic forms, automation communications, and QR-code technology are some of the powerful tools that allow the Event Registration use case to streamline and optimize event registration every step of the way.
Yes, it is possible to use this use case for recurring and multi-day events. By simply creating event templates, you can reuse the same event template for events that occur more than once and simply make edits accordingly. Multi-day events are also easy to implement and allow for the same use of automated notifications and dynamic registration as a single-day event.
Open houses and campus tour events are major opportunities for prospective students and their families to explore the campus, meet faculty and current students, and learn about the various programs and resources available. With Smart Education, you can have students and families register for the open house and campus tour and even ensure that meeting the right people for specific departments is available to those on the tour. Receive confirmations of attendance and reminders.
Integrating existing software is possible when adopting event registration into your post-secondary institution. SimplyCast ensures that our solutions are easy to integrate to help improve the set-up process and reduce any barriers to implementing our systems.
Integrating existing software is possible when adopting event registration into your post-secondary institution. SimplyCast ensures that our solutions are easy to integrate to help improve the set-up process and reduce any barriers to implementing our systems.
This use case is highly versatile and can take on any events that your post-secondary institution is managing. Whether this be student engagement events, educational events, or career events you can experience the benefits that come with automating event registration.
The Event Registration use case works using a suite of digital tools that work together to transform how you manage your events. Here is how each feature works:
- Digital forms: The process begins with the creation of digital forms for events. Digital forms are easy to create and make it easy to have students register for events. QR codes may be used to allow people to simply scan a QR code and complete the form for any event they are interested in. This allows registration to occur both online and offline.
- Automated confirmation and RSVP: After registering for an event an automated confirmation message is sent along with an RSVP link. This encourages possible event attendees to RSVP for the event to help gain insight into the number of possible attendees.
- Reminder messages: As the event day approaches reminder messages will be automatically sent to those who signed up. These messages can be personalized and edited to include important information about the event. If any changes must occur to the event, you can easily make updates to ensure everyone is made aware of it.
- Follow-up: After the event is over everyone who went to the event will receive a follow-up message. You may use this as an opportunity to express gratitude, share content mentioned during the event, ask for feedback on the event or any other messages you would like to send. This allows you to engage with students after the event easily.
These features all work together to transform how educational institutions manage their events.
There are many benefits that Event Registration provides educational institutions. Some of the core benefits include the following:
- Promote Student Engagement: Events are a major way to engage with students. Adopting Event Registration allows you to simplify the management of events and encourage higher numbers of event attendees. Using automation tools like automated reminders helps keep students engaged as the event day approaches.
- Reduce the manual workload: Educational institutions have many things that they must manage and oversee. This often makes it challenging to oversee events on top of other duties. Event Registration alleviates the manual workload that comes with event registration using automation tools to streamline the overall process.
- Create Event Templates: There are many recurring events that post secondaries manage; Event registration allows event templates to be created, making it easy to simply use the event template instead of starting over.
- Reduce no-shows: Automated reminders help to encourage those who register to attend. It is easy for an event to be forgotten about after registering; our reminders help keep students up to date on the event and reduce the risk of possible attendees missing the event.