Smart Recruitment Training and Certification Reminders

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Challenge for

Challenge

Recruitment agencies benefit from ensuring that their candidates and recruiters maintain any important certifications or qualifications. Ensuring that both are trained effectively and have knowledge and skills that are up to date with current practices is normally extremely time-consuming.

Many training courses and certifications have expiry dates that require candidates to retake them after a certain amount of time. Currently few agencies maintain a tracking system for the training and certifications deadlines of their candidates.

Recruitment agencies benefit from moving towards a smarter training and certification reminder process that ensures that candidates receive reminders in an optimal way.

Solution for

Solution

SimplyCast offers the Smart Recruitment Training and Certification Reminders use case. This solution allows recruitment agencies to streamline their training reminder process. Through using the Smart Recruitment Training and Certification Reminders use case recruitment companies can now immediately notify candidates and recruiters who are approaching an upcoming due date for recertification and notify them automatically. This helps recruiters by ensuring they don’t have to be concerned with expiring records and expertise on top of their already busy schedules.

By using this solution recruitment agencies are also able to ensure that all of their candidates receive the training and certifications they need to maintain.

Steps to Success

  1. The process begins with a database. The database should include training expiry dates for any certifications that are crucial for candidates and recruiters to maintain.
  2. Next, an automatic reminder pathway is created. The reminder pathway ensures candidates are contacted regarding any expiring training reasonably ahead of the expiry date.
  3. Next a reminder message template is built. The solution will pull data from the system and send reminder messages to the appropriate candidates and staff members on the appropriate dates.
  4. When the training is completed, candidates and recruiters can simply confirm that they have completed training by responding to the reminder message. This can be done by clicking on the link in the reminder message, and then filling out a quick form to update their next renewal date.

Best Outcome

  • Easily import existing contacts.
  • Use a multi-channel approach to inform staff about their training expiry date.
  • Allows staff to automatically update their training expiry date.
  • Make use of a suite of digital tools that make recruitment agencies smarter.