One of the largest challenges faced by property management companies is trying to organize applications for a rental property. There are always people looking for a place to live, which can cause many applications to come in at once. All property management companies need a way to efficiently manage rental applications and automation is the answer to this issue.
Let’s say that a property management company does not automate their rental application management. Right now, when they receive applications, the applications get sent to employees in their office who respond within a set number of business days. As you can imagine, this manual work can take a lot of effort and time if they receive many applications.
An automated system will take care of a lot of the tasks that don’t need to be completed by humans. Check out this blog if you would like to learn more about the exact steps to implement an automated rental application management solution.
In this blog, we will be going over the benefits of using an automated solution to handle your rental application management.
Keep All Information in One Spot
One of the most prominent benefits of automating your rental application management is that all prospective renter information will be in one place. With a manual process, applications will come in and employees will need to record the data somehow. This may consist of a large spreadsheet or Word document, which will become difficult and frustrating to use when you have many tenants.
However, with an automated solution, all renter information goes into one database. When you set up an automated rental application solution, the first step is to build your tenant database through an online form. After each form gets filled out, this database creates a profile for each prospective tenant that contains their name, contact information, address, and any other information you may need. So, when the time comes to review applications, all the information is there for you.
Send Thank You Messages
Another huge benefit to automating your rental application management is that a message is sent automatically as soon as the applicant submits a form. You can create a template for the message that can be completely customized to fit your needs.
Including a thank you message may seem like a small gesture, but it can go a long way. The message should include any relevant information about the property, so applicants will have a resource to look back on if they forget anything. Sending a message like this also shows your appreciation for each applicant, which will encourage repeat engagement.
Automate Application Review
Being able to run assessments in the database is another big benefit to automating your process. All applications consisting of collected information and documents are stored in a central database in a systematic way. Employees can check applicant eligibility and run assessments in the system. Having all applications stored in a single system makes it easier for a team to collaborate.
Finally, when an applicant is considered eligible for the available property, they will receive a confirmation/follow-up message to book a viewing or sign paperwork automatically. If the organization needs more information from applicants, they can include a link to another digital form in the email.
Interested in automating your property rental application management?
If you’re looking for an automated solution to handle your rental application management, SimplyCast has you covered. Here at SimplyCast, we have created an all-in-one solution that can be used by any property management company to make their rental application process more efficient. The solution has been built using our form builder and contact management tools and it can be customized to fit your needs.
Click the button below to request a demo from our team to see how you can improve the efficiency of your rental application management.