As companies and businesses move toward become more digitalized, worry over digital security is becoming an increasingly crucial part of day-to-day life. Whether that be for companies or businesses overall, or just an individual's own security, it’s important that it is taken seriously and measures are taken to prevent any breaches.
The same idea applies even to things like conference calls. Not following or using basic security features during teleconferences can lead to huge security breaches, such as third parties joining the call and listening in on sensitive information. It is important to prevent these security risks, but how can you? Well, that is what we are going to take a look at, to help you have the best teleconference security.
Dos and Don'ts
The basic security feature of dial-in conference calls is the fact that the host and guests can be restricted from connecting to the call by PIN codes. Those who the host wants to join the call are given a PIN code they must enter to be able to join the call. From there, sometimes the call can only start once the host is connected, as everyone will be in a “waiting room” until they are let in by the host. This is just one way to protect your teleconference calls.
Here are some dos and don'ts that should also be kept in mind to help ensure you have the best teleconference security.
- Do make sure that everyone who is participating in the call is using their own account. This helps protect personal information.
- Do make people say their name and role out loud at the beginning of the call. This helps you better keep track of who is in the call and ensure there is nobody on the call who shouldn’t be.
- Do keep track of who is joining and leaving the call. Doing so allows you to know who was in the call and help you better determine whether someone was not there who was supposed to be, or vice versa.
- Don’t let anyone else know your host code or information. If people do, this can allow them access to your account whenever they want.
- Don’t share one account between multiple people. Like with sharing PC login information, this can let people see others’ information as well as potentially allow former employees log back in.
- Don’t leave your account open on a computer. Even if it is your own personal computer, if you get up to go to the washroom, someone may look through your account without you knowing.
Dial-out Conference Calls
With conference calls, the majority of the aforementioned security risks apply mostly to dial-in conference calls only. With dial-out conference calls, you do not need to worry as much about unwanted guests or people using shared accounts because only the hosts need to access the software or app. From there, they call whoever they want to have in the conference. This way no one else can join unless the host themselves invites them. No need to worry about random people joining, people using shared accounts, and so on. Plus, it makes it easier to be able to keep track of who is in the call as the host can see who has accepted their call and who is currently on the call, helping you have the best teleconference digital security and mitigate any breaches.
Want to use dial-out functionality for your next teleconference?
Looking for a dial-out conferencing software? Check out SimplyCast's Instant Teleconference!
SimplyCast’s Instant Teleconference not only helps with security as it is a dial-out tool, but it also allows you to be able to set up calls easily and quickly to help you better respond to emergencies. Dialing out and not needing to worry about codes or PINs helps keep things more secure and saves time, as you do not need to wait for people to dial in – you just give them a call and they answer it. However, standard dial-in functionality is still supported with this tool.
Sound interesting? Want to give it a try? Then click on the button below to request a demo and get in touch with a SimplyCast team member today!