How to Improve Open House and Campus Tour Management

How to Improve Open House and Campus Tour Management

recruitmentstudent recruitmentopen houseeducationcampus toursautomated recruitmenttargeted recruitment
Open House and Campus Tour Management

Open houses and campus tours are a key part of every educational institution’s process for attracting new students. These events can be time-consuming to manage due to the number of prospective students who might attend and other factors such as reminders and follow-ups.

A digital solution can help by collecting registrations, automatically sending reminders ahead of events, and allowing visitors to be contacted as a group in general.

SimplyCast presents the idea of the Open House and Campus Tour Registration use case, a complete solution for collecting signups for recruitment events that also allows for automatic reminders and follow-ups.

The solution makes use of online forms, easily edited emails, group-specific alerts, and optional dynamic sorting to simplify the recruitment event management.

4 Steps to Digitizing Open House and Campus Tour Registrations

SimplyCast anticipated the need for universities and colleges to have a straightforward and automatic system for taking those who sign up for recruitment-oriented events and ensuring they get a seamless experience.

To improve the registration process and the stages that follow, there are four things we can do:

Event Registration

An online form easily allows prospective students and their families to sign up. By setting up forms based on the type of event, specific relevant questions can be asked. Such forms can easily be edited as well, such as to allow for a proof of vaccination file to be uploaded in regions where such documents are necessary.

Event Reminders

Once a prospective student has signed up for a campus tour or open house, a reminder can be automatically sent ahead of time to ensure students don’t miss the event. Dynamic options can be used to customize when and how reminders are sent - for example, international students and others who may be farther away can opt in to receive an extra reminder that is sent earlier.

Mid-event Tasks

During campus tours especially, the tour group may break off or have some individuals stay behind at a certain location. A recruiter or tour guide can make use of an alert notification which can be sent to the tour group to get everyone to regroup at an easy-to-find landmark. The same tool can be used for other types of notifications such as informing groups of special opportunities or events happening on campus that day.

Automatic Follow-ups

After an open house or campus tour, it’s important to follow up with attendees to make sure they continue to be nurtured on their journey. These follow-ups can be used for a variety of purposes, such as sharing useful information or establishing a relationship with a recruiter.

Why SimplyCast?

To put it simply: we have a ready-to go and proven solution for managing open house and campus tour registrations.

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solutions. As a result, this solution is fully customizable – it can be tweaked or altered to meet the exact needs of every institution.

Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions.

Most importantly, we have a 99.5 percent minimum uptime. With our solution, you can have peace of mind. 

Interested? Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works.

Simply request a demo by clicking the button below and let us show you how our solution can help you manage your open house and campus tour registrations more efficiently.

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