Military family resource centers can face many challenges when it comes to ensuring new families can be made aware of all the local opportunities and programs. Some volunteers are even tasked with digitizing records collected by physical forms.
A digital solution can help by allowing these records to be recorded digitally from the start and then that information can be used to send out effective messaging about family-specific resources.
SimplyCast presents the idea of the Clearing-in Communications use case, a complete solution for managing the clearing-in process and the communications that follow it.
The solution works by making use of digital intake forms, automated sorting technology, and the ability to leverage this sorting for communications purposes.
Steps for improving the clearing-in process
SimplyCast anticipated the need for military family resource centers to improve how new family records are recorded and how they communicate with those new members.
With just a few steps, this process can be simplified and streamlined.
Digital intake forms allow new members to easily provide the information the MFRC needs. The information that’s collected is recorded in a centralized location and can be used in the future to send targeted messaging to them and their families.
In particular, the details recorded in the intake forms can be used to sort members into pre-defined contact lists for future messaging, internal recordkeeping, and anything else the MFRC may need. These lists can be based on anything, from interest in specific programs to the type of housing they will be living in.
When a clearing-in form is filled out, the member can automatically be contacted with information that may be of use for them. Additionally, based on the categories they were sorted into, they can also be sent messages that are relevant for people in those categories.
The Clearing-in Communications use case was created by working directly with an MFRC to determine the best way to digitize and manage this process.
The SimplyCast platform is a no-code platform that allows anyone to build and edit their solution and as a result, this solution is fully customizable. This means it can be tweaked or altered to meet the exact needs of every organization.
Don’t worry about scalability and security! SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada. This means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. Our platform has the capacity to send 100,000+ messages every hour and allows 10,000+ concurrent sessions. We can also acquire additional gateways and servers if you need them.
Most importantly, we have a 99.5 percent minimum uptime. With our solution, you can have peace of mind.
Don’t wait! Our experts are ready to give you a one-on-one demo to explain how this solution works.
Simply request a demo by clicking the button below and let us show you how our solution can help you manage your clearing-in communications solution more efficiently.