Attestation: Providing Proof of Vaccination for Contractors

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3 min read

Proof of Vaccination for Contractors

Numerous organizations have suddenly found themselves needing to keep track of the vaccination status of people on their premises either due to company policy or government requirements. This includes contractors from vendors as new regulations and policies require vaccination for in-person gatherings and work. Some vendors might not keep track of contractor vaccination statuses or may leave that responsibility up to the individual contractor. Furthermore, depending on your regional laws, you may not be able to store proof of vaccination or vaccination passports.

A digital solution can help by offering a way to track contractors from varying vendors and even freelancers: an attestation process where contractors and their overseeing managers can attest to the proof of vaccination and report that attestation instead. In this solution, no personal information is stored and the records are based on visually confirming vaccination statuses. This means that such a solution can be used in high-security environments, or regions where storing such data is not allowed.

SimplyCast presents the idea of the Vaccination Attestation use case, a complete solution for recording vaccination status attestations that allows for managers to easily verify those claims for record-keeping.

The solution makes use of straightforward landing pages, dynamic emails, and advanced tracking technology to simplify the process.

A Vaccination Attestation Solution

SimplyCast anticipated that employers would need a way to manage contractors and verify their vaccination statuses to comply with local and regional directives. Any such solution needs to be reliable, trackable, and understandable.

To satisfy that end, there are four parts that make up such a solution:


Sending all staff an email that links to a self-attestation form allows such a process to be started. Along with the form, this email should include all the instructions that need to be followed. This attestation can be recorded and stored in a secure online database as needed for future reference.

Manager Verification

Once the initial self-attestation comes in, managers are sent an email asking them to attest that they have seen the proof of vaccination of their staff. The record of their confirmation is then stored along with the initial attestation in the central database.

Processing Un-vaccinated Contractors

When it comes to un-vaccinated contractors, whether it’s because of inability or un-willingness to do so, this can also be indicated in the form and attested to. When this occurs, managers are notified so they can take follow-up actions depending on the role of the contractor, company policy, and any regional regulations. This could include replacing the contractor after a conversation with the vendor.


Regulations will change across various companies, regions, and industries. As a result, any solution which seeks to tackle vaccination attestation needs to be able to adapt. This solution can be easily adapted to fit those needs and can even be leveraged with only minor tweaks in the future should booster shots become a requirement.

Why SimplyCast?

That’s all there is to it. SimplyCast has a ready-to-go solution that allows contractors to attest to their vaccination status and enables their managers to verify those attestations.

The SimplyCast platform is a no-code platform that allows anyone to build and edit their solutions. As a result, this vaccination attestation solution is fully customizable, and it can be tweaked or altered to meet the exact needs of every organization.

There’s no need for companies to worry about the security of the system or its ability to scale. SimplyCast is an ISO 27001:2013-certified company with data centers in the USA and Canada, which means we can assure you that your confidential data is safe on our secure server and the messages you transmit are completely encrypted. The platform can send 100,000+ messages every hour and allows for 10,000+ concurrent sessions.  It is also possible for us to acquire additional gateways and servers should you need them.

Most importantly, we have a 99.5% minimum uptime. With SimplyCast’s solution, you can have peace of mind. 


Are you interested in trying out our contractor vaccine attestation solution? Our experts are ready to give you a one-on-one demo to explain how this solution works.

Request a demo by clicking the button below and let us show you how our solution can help you manage your vaccination attestation solution more efficiently.


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