2 min read
How to Automate the Quarantine Check-up Process for Employees
Many businesses have employees traveling across state/provinces or even continents. A lot of your employees may have family and friends in another city. Which means, people will need to travel every now and then, even during this COVID-19 pandemic.
But then again, local authorities are currently enforcing strict provincial/state isolation protocols and traveler registration systems to stop the spread. In many places, people who travel from outside the jurisdiction must self-isolate or self-quarantine depending on their health status. This is mandatory because we do not want anyone turn into patient zero.
Same goes for your organization too. Say you have 1,000 employees working in an office building. One of your employees goes abroad for a business trip and returns safely. After 14 days of isolation, he/she rejoins the office. Then, after a few days you learn that that person went somewhere during the 14-day isolation period and that place was exposed to COVID-19. What happens now?
You will need to diagnose every single employee in the office building. And god forbid, if things get serious, all of them will have to self-isolate or quarantine.
No business can afford that!
So, what you can do on your end? Well, you can introduce an automated quarantine management and daily check-up process for your employees who travel. How do you do it?
It’s pretty simple.
In the first step, your employee fills out an online form that can be accessed via a short URL or QR code. That form collects information and stores it in a central list in the CRM. After analyzing the information based on the local quarantine or isolation protocols, you determine if the employee needs to self-isolate or quarantine or whether he/she is exempted from those protocols. Once you decide if your employee needs to isolate or quarantine, you can automatically send daily check-up alerts for a set number of days. For example, say your local authority sets an isolation period of 14 days. So, you also keep sending daily alerts for 14 consecutive days. The employee will have to confirm every day that he/she is isolating/quarantining. Once 14 days have passed, he/she will be ready to rejoin the office. Throughout the whole time, the employee will keep receiving information and guidelines via automated voice calls, automatically.
What are the benefits of this solution? There’s plenty. Here, we have recorded our top five reasons why businesses should automate the quarantine check-up process for employees.
Easily collect data
If a traveling employee returns to the office to fill out a paper form, the whole process will be meaningless! Plus, it’s hard to collect data in a manual way when your organization is big and people are traveling every day. A digital form can collect hundreds of employee travel information at once without any manual effort. Easy for employees to fill out, easier for you to manage.
Centralized storage system
All that data goes into a secure CRM system where you can view it in the master list. Based on the information, you can easily detect which employees need to self-isolate, who needs to quarantine, or who needs to immediately call the healthcare hotline. Then, based on the decision, you can move the employee contact to different groups so you can send relevant daily alerts to them.
Efficient daily check-ups
Makes life a lot easier. All you need to launch an alert campaign. Employees will receive automated voice calls every day. They will simply need to confirm that they are isolating or quarantining for the set number of days.
Saves time & resources
Your HR department does not need to pick up phone and check on your employees daily. Sending an automated alert can do the job efficiently and accurately.
Using this solution, your business can ensure that no employee is breaking isolation protocol or quarantine management rules.
Sound interesting? Speak to our experts today and don’t forget to request a one-on-one demo of the solution by clicking the button below!