Bookkeeper

About This Position

We're looking for a detail-oriented Bookkeeper who thrives in a fast-moving SaaS environment and brings solid knowledge of Canadian accounting standards. You'll be the financial backbone of our day-to-day operations — keeping our books clean, our reporting timely, and our processes sharp. This is a hands-on role with real impact, working directly with internal teams and external accounting partners.

What makes this role unique:

• Direct exposure to SaaS financial metrics (MRR, ARR, churn, deferred revenue)
• Opportunity to drive automation and process improvements in a tech-forward company
• Collaborative team that values accuracy, efficiency, and continuous improvement

Key Responsibilities

1. Daily & Transactional Accounting:
   • Maintain accurate and up-to-date general ledger, accounts payable, and accounts receivable records in QuickBooks.
   • Process customer invoices, vendor bills, payments, and employee expense reports.
   • Manage recurring SaaS subscription billing, customer payments, and account reconciliations.
   • Perform bank, credit card, and payment platform reconciliations on a regular cadence.
   • Monitor outstanding receivables and support the collections process.

    

2. SaaS & Revenue Tracking:
   • Track and reconcile revenue from SaaS platforms and payment processors.
   • Maintain accurate records of subscription activity: renewals, upgrades, downgrades, and cancellations .
   • Reconcile billing platforms, payment gateways, and accounting systems .
   • Support reporting on key SaaS financial metrics including:
     • Monthly Recurring Revenue (MRR) & Annual Recurring Revenue (ARR)
     • Customer churn and deferred revenue

    

3. Reporting & Compliance:
   • Assist with month-end and year-end closing processes.
   • Prepare financial reports and summaries for management review.
   • Support HST/GST filings, audits, and information requests in compliance with CRA requirements.
   • Ensure adherence to Canadian GAAP and company financial policies.
   • Maintain organized financial documentation — both digital and physical.

    

4. Process Improvement:
   • Identify opportunities to improve bookkeeping workflows and support automation initiatives.
   • Assist with billing and account inquiries from customers and internal teams.

Job Requirements

1. Required Qualifications:
   • 2+ years of bookkeeping or accounting experience in a Canadian business context.
   • Demonstrated proficiency with QuickBooks (Online or Desktop) — this is essential.
   • Solid understanding of Canadian accounting standards, CRA requirements, and HST/GST compliance.
   • Hands-on experience with invoicing, bank reconciliations, and accounts management.
   • Strong attention to detail with the ability to catch and correct discrepancies proactively.
   • Comfortable managing multiple priorities and deadlines in a fast-paced environment.
   • Proficiency with Microsoft Excel for financial analysis and reporting.

    

2. Nice to Have:
   • Experience in a SaaS, technology, or subscription-based business
   • Familiarity with subscription billing platforms (e.g., Stripe, Chargebee, Recurly)
   • Experience with financial automation tools and system integrations
   • Exposure to additional accounting software such as Xero or NetSuite
   • Bookkeeping certification (CPB) or progress toward a CPA designation

    

3. What Success Looks Like (First 90 Days):
   • Books are reconciled accurately and on schedule every month.
   • QuickBooks records are fully up to date and audit-ready.
   • SaaS billing workflows are documented and running smoothly.
   • At least one process improvement identified and proposed.