SimplyCast: Smart Clinic
Use Case: Smart Clinic: Clinical Accommodation Forms
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ID: SCNUC014

Smart Clinic: Clinical Accommodation Forms

Medical Accommodation RequestsMedical Accommodation Forms

Clinics are striving to create more accessible workspaces for employees. Clinics must find ways to simplify the accommodation request process for employees and clients. By streamlining this process, clinics can foster a more inclusive environment that enhances employee satisfaction and improves patient care. Additionally, providing clear guidelines and support for accommodation can empower individuals to feel more comfortable voicing their needs.

Growth, the SimplyCast Way

SimplyCast’s Clinic Accommodation Forms solution allows employees or clients with disabilities to submit accommodation request forms easily. Upon submission, requests automatically go to the correct supervisor for review, reducing the risk of error. This streamlined approach not only enhances accessibility for individuals requiring accommodation but also ensures a more efficient and organized workflow for supervisors, enabling them to respond to requests promptly.

  • Save valuable time collecting accommodation requests
  • Send personalized messages to clients that will make them feel connected to and taken care of during times of need
  • Easily sort applications based on departments
  • Create a smoother submission process for both employees and clients

The Benefits:

  • The solution saves valuable time by automating the collection and submission of accommodation requests, allowing supervisors to focus on other essential tasks
  • It enables personalized messaging to clients, fostering a sense of connection and care during their times of need
  • Accommodation requests can be easily sorted by department, streamlining the review process for supervisors and reducing the risk of errors.
  • The solution simplifies the submission process, ensuring that individuals with disabilities can easily request accommodations, thus promoting inclusivity in the workplace

Actions for Success

  1. Create a submission form.
  2. Automate triggers for submissions to determine which department the request should go to.
  3. Messages can be automated to track progress at each stage of the admission through emails, SMS text messages, and phone calls to the employee.

Frequently Asked Questions

The Accommodation Forms use case aims to improve how clinics provide employees or clients access to accommodation requests. As workplaces aim to offer more accessibility for employees and clients, a simple means of making a request must be possible. This use case utilizes automation tools to streamline the process and ensure that forms go to the correct person upon submission. Removing any room for error for a request to be missed or go to the wrong place. In addition to simplifying forms, follow-up messages will be automated, ensuring employees and clients receive prompt communications after their request.  

Digitized forms allow employees and clients to easily submit accommodation requests whenever needed. They complete the form with all the necessary details. After submission, automatic sorting occurs, ensuring requests go to the correct department.  

This system allows different types of accommodations to be assigned to specific departments. Once this has been established, anytime a request is submitted, it will automatically be sent to the correct department for review based on responses from the individual.  

This use case offers multi-communication channels to submit messages to those who have requested accommodation, including SMS-text messages, email, and phone calls. This allows people to receive communications in the best way for them. 

The Accommodation Forms use case offers numerous advantages for clinics that enhance accessibility for employees and clients. Here are some key benefits:  

  • Easy Requests: Digital forms are straightforward, enabling individuals to submit accommodation requests anytime easily.  
  • Automatic Sorting: Real-time automatic sorting ensures that requests are directed to the appropriate department without delay or error. 
  • Reduced Manual Workload: This use case alleviates much of the manual workload by streamlining the process, allowing staff to prioritize other critical duties while still supporting accommodation requests. 
  • Encouragement of Accessibility: Providing a simple way to request accommodation promotes greater accessibility for employees and clients. 
  • Personalized Communications: Automated follow-up messages can be tailored to everyone, making communications more personal and engaging throughout the request process.  

These benefits highlight the positive impact of the Accommodation Forms use case on Smart Clinics. 

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