SimplyCast: Smart Clinic
Use Case: Smart Clinic: QR Code Documents
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ID: SCNUC010

Smart Clinic: QR Code Documents

QR Code Documents for ClinicsDocument Management in ClinicsClinical Documentation Improvement

Clinics often manage a library of documents for various purposes, ensuring staff have access to all the proper documents to process physician requests, client-facing documents, and internal documentation. Documents necessary for public or client use need to be tracked, monitored, and secured as part of the clinic’s processes. This library is often printed in large quantities, causing higher printing costs.

Growth, the SimplyCast Way

With SimplyCast’s QR Code Documents for Clinics, clinics can share documents without manual work and customize the process to fit their needs. This use case helps ensure that information sharing with patients, clients, and the public is streamlined.

  • Control your documents
  • Easily access documents using QR Code technology and other resources
  • Use QR codes, landing pages, and online forms to help clinics ensure the document sharing process is efficient and effective
  • Access forms for controlled information sharing
  • Track the number of people who access each document

Our QR Code Document system is tailored for public-facing medical documents. It allows patients to retrieve PDF documents quickly via QR code or URL.

Actions for Success

  1. Host documents on a landing page accessible via URL or QR codes.
  2. Create a form or log in to the system for document access. You can track who is accessing the document or restrict access as necessary.
  3. Generate a QR Code.
  4. Place QR Codes in strategic places.
  5. Automation ensures that documents are sent to the correct staff, client, clinic, or doctor.
  6. Send clients and patients updates via SMS, email, or voice confirming the submission of paperwork.

Frequently Asked Questions

SimplyCast's QR Code Documents use case provides clinics with a new and seamless way to share documents with patients without the need to hold physical copies. This use case allows clinics to utilize QR codes within their clinics to allow patients to access the information they need effortlessly with their own mobile devices. This is especially useful as clinics often have many different documents that must be available at any time, which requires frequent printing and checking of documents to ensure they are readily available to patients.  

Yes, this is one of the advantages of QR-Code documents. You can easily change any of your documents, and they will automatically be updated accordingly. This removes the need to create multiple new copies whenever a change must occur.  

Clinics can utilize QR code documents for many purposes. Some common uses for clinics could include patient forms, patient educational materials, information about medications, feedback and surveys, and clinic policies. This use case is generally intended for public-facing documents; however, securing documents using an access form is possible.  

To access the documents, patients will scan the QR code using their mobile device. This will direct them automatically to the document.  

QR Code Documents provide clinics with many potential benefits. Some of the notable benefits include the following: 

  • Reduce printing costs: Clinics can significantly reduce printing costs by making documents readily available in a digitized format.  
  • Easily update documents: This use case makes it easier than ever to update records as needed. Minimizing the need to create multiple new copies and eliminating outdated ones. 
  • Offer a user-friendly experience: QR-Code documents are highly intuitive to use, only requiring patients to scan the QR-Code. This allows for a highly user-friendly experience of sharing documentation without needing a physical copy.  
  • Monitor document engagement: QR-Code documents offer the unique advantage of monitoring how often documents are accessed. This allows for deeper insight into the level of engagement with papers received.  

These are just some benefits clinics can experience when implementing a QR Code Document use case. It is a powerful tool for transforming how information is shared with patients.

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