SimplyCast: Smart Government
Use Case: Event Information Sharing
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ID: SGUC015

Event Information Sharing

event informationgovernment eventsevent promotion

The success of a government event often depends on the quality of communication between organizers, event attendees, and stakeholders.

When promoting upcoming events, event details such as date, time, and schedule must be thoroughly and accurately advertised, and engagement activities like live voting must be set up.  This is a lot of work for organizers, who are responsible for ensuring the event runs smoothly.

Growth, the SimplyCast Way

Choosing event management software can be time-consuming and frustrating, and the sheer number of options highlights the importance of communication and organization in event promotion.

The increasing number of government events worldwide has led to a growing recognition of their social, economic, and cultural potential. Event information must be widespread, accurate, engaging, and easily accessible without being overwhelming.

That’s where SimplyCast’s Smart Government Event Information Sharing use case can help. With the utility of an event management app, our use case framework comes with a host of features provided by our all-in-one platform.

The Features:

  • Generate and distribute QR Codes for your government event. Prospective event attendees can scan these via their personal mobile devices to find out more.
  • The QR codes will lead to event-specific landing pages that host your event details. Use our intuitive landing page creator to ensure these are eye catching and professional.
  • Our Form Builder software lets you drag and drop (or use HTML) to create digital opt-in forms. By filling these out, prospective event attendees can sign up to receive further event promotion.
  • Once prospective event attendees have opted in, you can keep them informed with automated notifications. These are great for driving engagement, as each notification can contain contests, further event information, and tips about upcoming events.

The Benefits:

  • Hyperautomation streamlines the distribution of event details to keep prospective guests interested, thereby increasing the likelihood that they will attend.
  • By advertising upcoming events, governments can stay one step ahead in their event promotion, improving attendance for those events as well.
  • Our event manager app comes equipped with data analysis, providing you with real-time feedback and insights (such as open rates, reading engagement, and replies) about your event promotion.
  • SimplyCast’s versatile all-in-one platform is designed to integrate with existing hardware and processes, avoiding the need for investment into expensive proprietary hardware and extensions.

Actions for Success

  1. Create digital opt-in forms that prospective event attendees can use to request event information and consent to further communication.
  2. Construct a landing page for event details and to distribute your opt-in forms.
  3. Consistently promote upcoming events via automated updates across various communication channels.

Frequently Asked Questions

Behaving like event management software, SimplyCast’s Event Information Sharing use case is designed to significantly improve the sharing of information related to government events. It leverages our all-in-one hyperautomation platform’s suite of advanced digital communication tools, including digital forms and landing page accessible by QR code.

Prospective event attendees scan a QR code to access your event information landing page, which can automatically direct them to complete a digital form and opt in for notifications with further event details if desired.

These automated messages also remind prospective attendees that your event is coming and can be used to provide subscribers with upcoming event promotion, thereby driving engagement and attendance for both your current event and government events to come.  

SimplyCast’s Event Information Sharing use case empowers government entities to refine and optimize the event information sharing process, alleviating the administrative burden on government personnel and removing the potential delays associated with traditional, manual event promotion methods.

This approach enables prospective event attendees to be stay up to date with the latest event information and upcoming events, minimizing the risk of losing engagement or attendance due to last-minute changes.

This use case facilitates the effortless modification of event details in real-time, ensuring event information remains current and accessible to all potential attendees. With these benefits, all government events are properly publicized and can maximize their success.

This use case can be easily configured to meet the needs of many government events, including:

  • National holidays and celebrations
  • Conferences
  • Political events
  • International summits and conferences
  • Public health campaigns
  • Public hearings and consultation processes
  • Community engagement events

QR codes provide prospective event attendees with immediate access to event details via their personal mobile devices, keeping the process easy and familiar, and elimiating the need for physical documents.

Additionally, QR codes allow organizers to make real-time updates regarding upcoming events, ensuring everyone can access the latest event information.

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