SimplyCast: Smart Government
Use Case: QR Code Documents
Back to Use Cases
ID: SGUC008

QR Code Documents

QR code PDF documentdocument QR codeQR code for documents

Does your government department deal with an overwhelming library of printed documents? 

Documents necessary for public or internal use are often printed in large quantities. How can we save paper, cut costs, and ensure these documents still serve their intended purposes?

Growth, the SimplyCast Way

Our QR Code Documents use case lets Smart Governments provide immediate access to documents, digital forms, and more. Recipients need only scan the QR code with their mobile devices and our hyperautomation tools will connect them with the information they need to see.

The Features:

  • Landing pages.
  • Digital forms.
  • Built-in QR code links.
  • QR code PDF documents.

SimplyCast prioritizes your data protection at your convenience, so our platform integrates world-class security measures with your existing processes to protect user data and any information your residents share with you. Make your documents even safer by restricting access to internal or sensitive documents via a form or system login. 

The Benefits:

  • Seamless integration with existing hardware and security processes.
  • Simplify how residents access public-facing documents.
  • Track the number of people who can access specific documents.
  • Collect essential contact information.
  • Make information available via QR code scanning.

Actions for Success

  1. Host documents on a landing page accessible via URL or QR codes.
  2. Create a form or a system login to grant access to the document. You can then track who accesses the document and restrict access as necessary.
  3. Generate a QR code.
  4. For public-facing documents and information, strategically place your QR codes throughout public service for residents to scan with ease.
  5. Automate which documents (such as form submissions) are sent to which staff for processing.
  6. Keep residents informed on the status of their paperwork with automated updates over SMS, Email, or Voice. 

Frequently Asked Questions

A QR code document provides a QR code that gives users easy access to websites, contact information, and more. QR code documents simplify document sharing and ensure information is accessible to everyone, as the only equipment required for access is a smartphone camera or a QR code reader app.

The QR Code Document use case allows governments to attach essential forms and information to QR landing pages which the public can access via their mobile devices. 

Governments can use a QR code document to:

  • Use digital forms to process government service information that would otherwise require lengthy wait times.
  • Share information about upcoming events.
  • Link to landing pages providing important information and FAQs.
  • Share department contact details or collect public contact details via digital forms.
  • Provide emergency procedure information throughout the facilities.

Your data protection is always important to us. For internal and secure documents, simply set up a document request form to ensure only the intended users can access the QR code document landing page. 

QR code documents can be shared with the public without the hassle of traditional papers, making them an excellent alternative to conventional document-sharing methods. They have many additional advantages over traditional physical documents, such as:

  • Seamless real-time sharing.
  • Reduced wait times for information.
  • Immediately update information, any time.
  • No need for reprinting, eliminating wait times, labour, and costs.
  • No risk of accidental damage.

Some notable benefits of our QR Code Documents use case include:

  • Improved document accessibility: Anyone can access your intended documents by scanning a QR code with a mobile device. No need to worry about running out of documents or waiting in line.
  • No paper waste: Remove the risk of important documents being lost, damaged, handed into the wrong place, or becoming outdated. Digital documents eliminate the need for multiple copies and any associated paper waste, printing costs, or wait times. 
  • Accurate data analytics: Track user behavior, preferences, and engagement for each QR document.
  • Real-time updates: Update information instantly and as often as you need without reprinting.
  • Zero wait time: Ensure your user experience is a cut above by offering important documents instantly. Just provide your residents with a QR codes and they can retrieve any document they need without waiting to be seen.
  • Reduces the manual workload: Your staff's time is important. By sharing your documents via QR code rather than handing them out manually, your staff can shift their focus to other, more essential duties.

QR code documents enable users to access endless information streams quickly and easily. By scanning a QR code document, users can access various information such as websites, contact details, building information, event details, product information, and more. QR Code documents are beneficial for governments as they have so many different documents that the public requires.

Get In Touch with Us.