SimplyCast: Smart Healthcare
Use Case: Smart Healthcare: Lab Specimen Tracking
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ID: SHUC007

Smart Healthcare: Lab Specimen Tracking

Healthcare facilities are often tasked with managing and tracking many laboratory specimens for healthcare or research purposes. Manually updating stakeholders on the analysis process's progress can present various challenges. It is essential to keep stakeholders informed at each process stage to ensure transparency and efficient communication.

Growth, the SimplyCast Way

While it is possible to keep stakeholders up to date manually, doing so is often very time-consuming, especially with many specimens to provide updates on. Healthcare facilities could reduce these challenges by using a digital solution. Healthcare facilities have an opportunity to improve the lab specimen tracking process with SimplyCast’s Smart Healthcare Lab Specimen Tracking use case. This is a dynamic solution uses:

  • Personalized communication automation to create a tracking process that can adjust to a given specimen's stages during its analysis
  • Engagement technology to improve how labs communicate with their stakeholders
  • Ensures that important information is shared with stakeholders as frequently as possible

Healthcare facilities that leverage SimplyCast’s Smart Healthcare Lab Specimen Tracking use case stand to revolutionize how they manage and communicate the progress of laboratory specimens. With the power of personalized communication automation and engagement technology, this solution addresses the complexities associated with manual tracking methods and enhances transparency and efficiency in communication with stakeholders. By keeping all parties informed at every stage of the analysis process, healthcare providers can ensure a smoother, more reliable lab specimen tracking experience.

The Benefits:

  • Log specimens as they progress through the analysis
  • Efficiently keep stakeholders up to date
  • Implement detection for when a specimen is sitting in a stage for longer than it should
  • Manage specimens in bulk using spreadsheet uploading.

Actions for Success

  1. Specimen enters the process.
  2. The specimen is automatically assigned an ID to be paired with the physical specimen.
  3. ID and data related to the specimen are added to a secure database. The data is kept secure by using only ID for external purposes.
  4. Update tracking forms will enable the ID to be submitted to update the ID’s specimen to a stage associated with that form.
  5. When a specimen reaches a new stage, associated stakeholders can be automatically notified, including information about what has been found so far.

Frequently Asked Questions

SimplyCast's Lab Specimen Tracking use case is one of many that aid healthcare facilities in transforming their procedures through use cases that aid healthcare facilities in transforming their procedures through the use of digital solutions. The Lab Specimen Tracking use case utilizes streamlined personalized communications and a wide array of digital tools to transform how lab specimen tracking occurs, promote security and automate the communications to stakeholders through each stage.

The Lab Specimen Tracking use case has several features that foster its successful application. Some of the key features that it provides include: 

  • Specimen ID generation: This use case stands out because of its implementation of specimen ID generation, which removes the need to physically attach an ID to a specimen, which often creates security concerns. Instead, IDs may be generated to create an identifiable report on a specimen without needing to hold essential information on the specimen. 
  • Tracking Progress: Progress tracking is one of the important elements of this use case. As progress occurs the ID can be submitted to a form or uploaded as part of a set of specimens to progress it through each stage of the tracking progress. 
  • Inform Stakeholders: As a specimen progresses through each stage, stakeholders that are associated with its record will receive ongoing notification to provide information on what is occurring to the specimen and where it is located.  

These features allow the lab specimen tracking process to transform, fostering an exceptional system for healthcare facilities.  

Lab specimen tracking is often a rigorous process due to the large volume of specimens being analyzed at any given time. Some common concerns include mislabeling specimens, update delays, limited tracking abilities, miscommunications with stakeholders, and security and privacy concerns.  

To combat these challenges, SimplyCast offers the Lab Specimen Tracking use case as an innovative solution that will greatly transform the management of Lab Specimen tracking.  

The Lab Specimen use case provides numerous benefits to healthcare facilities that regularly handle lab specimens. Some of the benefits that it provides include: 

  • Easily log specimen data through each stage. 
  • Utilizes dynamic IDs to keep specimen data secure and reduce privacy concerns. 
  • Easily keeps stakeholders up to date with the stage a specimen is at and where it is located. 
  • Reduce the level of human error in the labeling process through careful creation of specimen ID. 
  • Promote satisfaction among stakeholders through a highly efficient tracking procedure. 

Yes, the Lab Specimen Tracking use case has a high level of customization capabilities that allow it to adapt according to the exact needs of the healthcare facility lab.  

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