SimplyCast: Smart Hospital
Use Case: Smart Hospital: Lab Specimen Tracking
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ID: SHSUC020

Smart Hospital: Lab Specimen Tracking

Lab Specimen Tracking SystemBiological Specimen TrackingLaboratory Specimen Tracking in Hospitals

Hospitals frequently face the challenge of managing and tracking numerous laboratory specimens for patient care and research initiatives. Manually updating healthcare providers and other stakeholders about the progress of analyses can be cumbersome and prone to errors. Keeping all parties informed at each stage of the testing process is crucial for maintaining transparency and facilitating efficient communication.

Growth, the SimplyCast Way

While it is possible for hospitals to manually keep everyone informed, this process can be extremely time-consuming, particularly when managing numerous specimens. Hospitals can mitigate these challenges by adopting a digital solution. By utilizing SimplyCast’s Smart Hospital Lab Specimen Tracking use case, hospitals can enhance their laboratory specimen tracking processes with the following features:

  • Personalized communication automation that adapts to the various stages of a specimen’s analysis
  • Engagement technology designed to improve communication between labs and their stakeholders
  • Regular sharing of critical information with stakeholders to ensure they are kept in the loop as frequently as possible

 

Hospitals that implement SimplyCast’s Smart Hospital Lab Specimen Tracking use case can significantly transform their approach to managing and communicating the status of laboratory specimens. By integrating personalized communication automation and engagement technology, this solution tackles the challenges of manual tracking methods and fosters improved transparency and efficiency in stakeholder interactions. By keeping all parties updated at each stage of the analysis, hospitals can provide a smoother and more reliable lab specimen tracking experience.

The Benefits:

  • Log specimens as they move through the analysis process
  • Effectively keep stakeholders informed
  • Implement monitoring to identify when a specimen remains in a stage longer than expected
  • Manage specimens in bulk through spreadsheet uploads.

Actions for Success

  1. Specimen enters the process.
  2. The specimen is automatically assigned an ID to be paired with the physical specimen.
  3. ID and data related to the specimen are added to a secure database. The data is kept safe by using only ID for external purposes.
  4. Update tracking forms will enable the ID to be submitted to update the ID’s specimen to a stage associated with that form.
  5. When a specimen reaches a new stage, associated stakeholders can be automatically notified, including information about what has been found so far.

Frequently Asked Questions

SimplyCast's Lab Specimen Tracking use case is a use case that offers hospitals significant improvements in the management of tracking lab specimens. Utilizes streamlined personalized communications and a wide array of digital tools to transform how lab specimen tracking occurs, promote security, and automate communications with stakeholders through each stage.  

The Lab Specimen Tracking use case has several features that foster its successful application. Some of the key features that it provides include: 

  • Specimen ID generation: This use case stands out because it implements specimen ID generation, which removes the need to physically attach an ID onto a specimen, often creating security complexions. Instead, ID’s may be generated to create a report on a specimen that is identifiable without needing to hold essential information onto the specimen. 
  • Tracking Progress: Progress tracking is one of the important elements of this use case. As progress occurs the ID can be submitted to a form or uploaded as part of a set of specimens to progress it through each stage of the tracking progress. 
  • Inform Stakeholders: As a specimen progresses through each stage, stakeholders that are associated with its record will receive ongoing notification to provide information on what is occurring to the specimen and where it is located.  

These features allow the lab specimen tracking process to transform, fostering an exceptional system for hospitals.  

Lab specimen tracking is often a rigorous process due to the large volume of specimens being analyzed at any given time. Some common concerns include mislabeled specimens, update delays, limited tracking abilities, miscommunications with stakeholders, and security and privacy concerns.  

To combat these challenges, SimplyCast offers the Lab Specimen Tracking use case as an innovative solution that will greatly transform the management of Lab Specimen tracking.  

The Lab Specimen use case provides numerous benefits to healthcare facilities that regularly handle lab specimens. Some of the benefits that it provides include: 

  • Easily log specimen data through each stage. 
  • Utilizes dynamic IDs to keep specimen data secure and reduce privacy concerns. 
  • Easily keeps stakeholders up to date with the stage a specimen is at and where it is located. 
  • Reduce the level of human error in the labeling process through careful creation of specimen ID. 
  • Promote satisfaction among stakeholders through a highly efficient tracking procedure. 

Yes, the Lab Specimen Tracking use case has a high level of customization capabilities that allow it to adapt according to the exact needs of the healthcare facility lab.  

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